Web development is a complex process and behind the success of every project a better team, planning, and strategy work together. The main motive of every organization is to fulfil customer requirements or desires. Better project management strategy not only saves money but also saves time and reputation in the market. In this blog, we are going to discuss some effective project management tips and techniques for project managers or team leaders.
Web development projects can flourish or flounder depending on
how effectively they are managed. Proper project management can keep things
running smoothly, while an absence of due processes can be a recipe for 404s,
buggy designs, unhappy clients and just about every other type of gremlin
imaginable.
Okay before all that lets just take a sneak peek into all
the roles of a members of the project dev team:
1.
Gather all of the requirements from the client
or stakeholder.
2.
Define the project's goal, purpose, and scope.
3.
All of the steps should be planned out and the
activities should be sequenced.
4.
Management of Resources
5.
Estimating the amount of time, it will take to
finish the project and scheduling it accordingly, taking into account all of
the materials and resources available.
6.
Keeping track of the tasks and timeframe
7.
Estimation of the budget
8.
Risk analysis and management
9.
Putting together a team, assigning tasks to them
based on their areas of competence, and guiding the entire group.
Once you’ve put in place your project manager, your PM
platform and your methodology, you’ll be ready to begin the website
project management process.
Chapter #1: Planning
The first priority in the planning phase of website project
management is to define how you will arrive at your objectives. This involves
planning how many people, resources and budget are required. If delivering this
in house, decide what activities are required to produce each deliverable.
#1.1 Understanding the need of the client:
You might begin by having the customer complete a
questionnaire that inquiries about key project factors. Here are some examples
of good questions to ask:
1.
What is the profile of the intended audience?
2.
What areas would you want to see on your
website?
3.
What pages are you looking for?
4.
How frequently will you update your website's
content? Will you need to use a content management system (CMS) or a website
builder to do this?
5.
Can you name three of your favourite website
designs? What do you find appealing about them?
6.
What are your pet peeves on your website?
7.
What is your financial plan?
This set of questions will assist
you in comprehending the demands of the client and will reduce the likelihood
of errors. The more you learn about the client's demands, the easier it will be
to locate the perfect website.
#1.2 Jamming ideas with the teams:
Hold a kick off meeting with the team and explain the plan.
Ensure everyone knows exactly what the schedule is, and what is expected of
them. The project manager should come up with
a full road map to complete this project. Try to address all the
important points in that meeting and try to come up with a basic layout of the
website which can be presented to the client.
You now need to take this plan to the client for their
approval.
Once the client and other key project
stakeholders have agreed to the plan, you can create a new project in your
IDE and start creating the project tasks.
Chapter #2: Building
Your team will most likely be focused on building the site's
layout, content, design, and functionality during the construction phase of a
website project.
Variations between real and projected cost, time, and scope
must be constantly monitored. Variations should be reported to relevant
stakeholders, and if they occur, corrective action should be taken. You'll have
to juggle cost, scope, and time to get a project back on track.
Let's say your programmer runs into technical difficulties
that cause the project to be delayed. Reorganizing or shortening remaining
chores could help you save time. If it isn't an option, you can explore
boosting the budget to hire another programmer or reducing the scope in other
areas.
Keep in mind that any changes you make to the plan may have
an impact on the quality of the deliverables. If you need to increase the
budget, ask the project sponsor for permission.
A blocker can be anything that’s preventing a task from
getting completed, from a gap in someone’s web design knowledge, to a missing
piece of content that’s needed to complete a page design. When a team member
flags up a blocker, the project manager works with them to find a solution.
Regular team meetings throughout the build phase can help a
team stay on top of all these considerations.
Chapter #3: Upgrades
#3.1 Optimizations:
From optimizing cross-browser performance to compressing
image files, this is the phase where your team brings the website up to the
highest standards it can.
Once started, all projects change. Decide a simple change
strategy with key stakeholders. This could be a committee which decides to
accept or reject changes which comprises of you and one or more key
stakeholders.
Assess the impact of each change on scope, cost and
schedule. Decide to accept or reject the change. Be aware that the more changes
you accept the less chance you have of completing the project on time and
within budget unless you reduce scope in other areas.
We recommend adopting a website optimization checklist as a
starting point for incorporating optimization into your project management
process.
You can create a new task for each criterion and assign it
to an appropriate team member once you have your checklist. From this point
forward, project management for the optimization phase operates in a similar
way as project management for the construction phase.
#3.2 Risks Management:
Risks are events which can adversely affect the success of
the project. Identify risks to a project early. Decide if each risk is likely
or unlikely to occur. Decide if its impact on the project is high or low. The
most serious hazards are those that are most likely to occur and have a large
impact. A medium danger is posed by high-impact but improbable hazards or
low-impact but likely risks. The least dangerous dangers are those that are
unlikely and have a modest impact.
Create a mitigation strategy that outlines the steps that
must be taken to lessen the impact if the risk arises. Start with the most
serious dangers and work your way down to the medium threats. Review risks on a
regular basis. If any new ones appear, add them to the list.
Assume the marketing manager is unable to determine what he
desires from the website. The team won't be able to deliver a website that
meets the marketing manager's expectations if they don't know what he wants.
You believe this risk is extremely likely to occur and will have a significant
impact. It's possible that your mitigation strategy is to use the internet.
Chapter #4: Finalization
You must work on and make modifications after receiving
several points on feedback. Following that, the teams should complete all
aspects of the website. They should also conduct a number of tests to ensure
that the page functions properly.
During this time, the website and its supporting systems go
live. Uploading the site to its domain and integrating it with software like
analytics and email marketing clients are important chores.
also, during this time, the website and its supporting
systems go live. Uploading the site to its domain and integrating it with
software like analytics and email marketing clients are important chores.
Chapter #5: The last chapter: Launch
The website launch and the work leading up to it can be an
exciting time for a website development team. Nevertheless, this is the worst
phase of all in which to take your eye off the ball.
Closing the project includes scope verification where the project manager takes feedback from the stakeholders to ensure that whether all the promises are included in the final deliverable or not. A project manager receives a complete review of the project and that shows the entire effort and performance of the team.
Okay By the way this not the end of the web Development
project as we know website project management shouldn’t stop once the website
goes live. The crucial next step is to evaluate the outcomes of the project,
and learn any potentially valuable lessons you can, ahead of the next website
project. This could mean anything from analyzing website performance, to
interviewing team members about what they loved or loathed about the project
management process.
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