Managing a Web Development Project

Web development is a complex process and behind the success of every project a better team, planning, and strategy work together. The main motive of every organization is to fulfil customer requirements or desires. Better project management strategy not only saves money but also saves time and reputation in the market. In this blog, we are going to discuss some effective project management tips and techniques for project managers or team leaders.

Web development projects can flourish or flounder depending on how effectively they are managed. Proper project management can keep things running smoothly, while an absence of due processes can be a recipe for 404s, buggy designs, unhappy clients and just about every other type of gremlin imaginable.

Okay before all that lets just take a sneak peek into all the roles of a members of the project dev team:

1.       Gather all of the requirements from the client or stakeholder.

2.       Define the project's goal, purpose, and scope.

3.       All of the steps should be planned out and the activities should be sequenced.

4.       Management of Resources

5.       Estimating the amount of time, it will take to finish the project and scheduling it accordingly, taking into account all of the materials and resources available.

6.       Keeping track of the tasks and timeframe

7.       Estimation of the budget

8.       Risk analysis and management

9.       Putting together a team, assigning tasks to them based on their areas of competence, and guiding the entire group.


Once you’ve put in place your project manager, your PM platform and your methodology, you’ll be ready to begin the website project management process. 

Chapter #1: Planning

The first priority in the planning phase of website project management is to define how you will arrive at your objectives. This involves planning how many people, resources and budget are required. If delivering this in house, decide what activities are required to produce each deliverable.

#1.1 Understanding the need of the client:

You might begin by having the customer complete a questionnaire that inquiries about key project factors. Here are some examples of good questions to ask:

1.       What is the profile of the intended audience?

2.       What areas would you want to see on your website?

3.       What pages are you looking for?

4.       How frequently will you update your website's content? Will you need to use a content management system (CMS) or a website builder to do this?

5.       Can you name three of your favourite website designs? What do you find appealing about them?

6.       What are your pet peeves on your website?

7.       What is your financial plan?

This set of questions will assist you in comprehending the demands of the client and will reduce the likelihood of errors. The more you learn about the client's demands, the easier it will be to locate the perfect website.

#1.2 Jamming ideas with the teams:

Hold a kick off meeting with the team and explain the plan. Ensure everyone knows exactly what the schedule is, and what is expected of them. The project manager should come up with  a full road map to complete this project. Try to address all the important points in that meeting and try to come up with a basic layout of the website which can be presented to the client.

You now need to take this plan to the client for their approval. 

Once the client and other key project stakeholders have agreed to the plan, you can create a new project in your IDE and start creating the project tasks.

Chapter #2: Building

Your team will most likely be focused on building the site's layout, content, design, and functionality during the construction phase of a website project.

Variations between real and projected cost, time, and scope must be constantly monitored. Variations should be reported to relevant stakeholders, and if they occur, corrective action should be taken. You'll have to juggle cost, scope, and time to get a project back on track.

Let's say your programmer runs into technical difficulties that cause the project to be delayed. Reorganizing or shortening remaining chores could help you save time. If it isn't an option, you can explore boosting the budget to hire another programmer or reducing the scope in other areas.

Keep in mind that any changes you make to the plan may have an impact on the quality of the deliverables. If you need to increase the budget, ask the project sponsor for permission.

A blocker can be anything that’s preventing a task from getting completed, from a gap in someone’s web design knowledge, to a missing piece of content that’s needed to complete a page design. When a team member flags up a blocker, the project manager works with them to find a solution. 

Regular team meetings throughout the build phase can help a team stay on top of all these considerations.

Chapter #3: Upgrades

#3.1 Optimizations:

From optimizing cross-browser performance to compressing image files, this is the phase where your team brings the website up to the highest standards it can.

Once started, all projects change. Decide a simple change strategy with key stakeholders. This could be a committee which decides to accept or reject changes which comprises of you and one or more key stakeholders.

Assess the impact of each change on scope, cost and schedule. Decide to accept or reject the change. Be aware that the more changes you accept the less chance you have of completing the project on time and within budget unless you reduce scope in other areas.

We recommend adopting a website optimization checklist as a starting point for incorporating optimization into your project management process.

You can create a new task for each criterion and assign it to an appropriate team member once you have your checklist. From this point forward, project management for the optimization phase operates in a similar way as project management for the construction phase.

#3.2 Risks Management:

Risks are events which can adversely affect the success of the project. Identify risks to a project early. Decide if each risk is likely or unlikely to occur. Decide if its impact on the project is high or low. The most serious hazards are those that are most likely to occur and have a large impact. A medium danger is posed by high-impact but improbable hazards or low-impact but likely risks. The least dangerous dangers are those that are unlikely and have a modest impact.

Create a mitigation strategy that outlines the steps that must be taken to lessen the impact if the risk arises. Start with the most serious dangers and work your way down to the medium threats. Review risks on a regular basis. If any new ones appear, add them to the list.

Assume the marketing manager is unable to determine what he desires from the website. The team won't be able to deliver a website that meets the marketing manager's expectations if they don't know what he wants. You believe this risk is extremely likely to occur and will have a significant impact. It's possible that your mitigation strategy is to use the internet.

Chapter #4: Finalization 

You must work on and make modifications after receiving several points on feedback. Following that, the teams should complete all aspects of the website. They should also conduct a number of tests to ensure that the page functions properly.

During this time, the website and its supporting systems go live. Uploading the site to its domain and integrating it with software like analytics and email marketing clients are important chores.

also, during this time, the website and its supporting systems go live. Uploading the site to its domain and integrating it with software like analytics and email marketing clients are important chores.

Chapter #5: The last chapter: Launch

The website launch and the work leading up to it can be an exciting time for a website development team. Nevertheless, this is the worst phase of all in which to take your eye off the ball. 

Closing the project includes scope verification where the project manager takes feedback from the stakeholders to ensure that whether all the promises are included in the final deliverable or not. A project manager receives a complete review of the project and that shows the entire effort and performance of the team. 

Okay By the way this not the end of the web Development project as we know website project management shouldn’t stop once the website goes live. The crucial next step is to evaluate the outcomes of the project, and learn any potentially valuable lessons you can, ahead of the next website project. This could mean anything from analyzing website performance, to interviewing team members about what they loved or loathed about the project management process. 

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